The memorandum and bye laws of the Past Student Association as approved on the

Extra Ordinary General meeting on the Saturday the 16th September 2006 is as follows

MEMORANDUM

1. Name of the Society	The Past Students Association- Stanes Anglo Indian HigherSecondary School, Coimbatore
2. Address of the office of the Society	Stanes Anglo Indian Higher Secondary School, Avinashi Road, Coimbatore – 641 018.
3. Date of formation of the Society	Registrar of Society,Coimbatore, 1^st May 1991
4. Registrar of the District within whose Jurisdiction if office, the office of the Society is situated	Registration District, Coimbatore
5. Business hours of the Society	10.00 am to 1.00 pm
6. Objects of the Society

The OBJECTS of the Society shall be

v To bring into closer contact all past students of the school and thus continue the bond of friendship and fellowship started at school.

v To encourage loyalty to the school

v To help raise an endowment fund, worthy of the school and founder, Sir Robert Stanes and

v To promote such other objects of mutual interest

BY-LAWS

ARTICLE 1: MEMBERSHIP:

A. Eligibility for membership:

The eligibility for membership to the society will be categorized as defined below:

All ex-students of Stanes High school, now known as Stanes Higher Secondary School by way of right will be eligible to become members of the society but shall however be restricted by a minimum period of continuous study of four years or shall have passed out of the school in the 10^th or 12^th standard (11^th standard if studied prior to 1980).

B. Category of membership:

The society shall entertain only Life Members. Every person so qualifying by the eligibility norms of the society as specifically prescribed in Article 1A. of the by-laws shall apply for registration of ‘Life Membership’ of the society, following the rules prescribed by the Executive committee.

a. Persons so applying for membership of the society shall provide proof of study by attaching any one of the following documents with the application:

b. True copy of Transfer Certificate duly issued by the school

c. True copy of 10^th/12^th standard mark sheet (AISLC Mark sheet if studied before 1980)

d. In the event of loss or misplacement of the above, an affidavit to that effect, filed before a notary public, should be provided.

C. Membership acceptance and voting rights:

i. Any application duly made in the prescribed form shall be placed before the Executive Committee for scrutiny and shall not be effected unless approved by the Executive Committee. The Secretary shall. intimate the new member in writing on the acceptance of his application for membership, after due receipt of his membership fee.

ii. On such acceptance of a member, the secretary, after duly handing over a copy of the memorandum and by-laws of the society, shall specifically take an undertaking in writing, from such members, that they will unconditionally abide by the rules and regulations of the society on becoming such members.

iii. Such members, whose applications have been accepted and who have paid all dues to the society shall be eligible to one vote at the AGM and such other committees he / she may be elected / nominated to by competent authority and relevant provisions of the by-laws of the society.

iv. Any member eligible to vote shall be present and vote at any such meetings.

v. No member eligible to vote shall vote by proxy at any such meetings

D. Membership norms:

i. Acceptance of new members to the society will be suspended 30 days in advance of the date of the AGM following such applications.

ii. A register of members shall be kept at the registered office of the society

iii. If a member changes his postal address/ and or e-mail address, he shall notify his new address to the registered office of the society and the entry in the register shall be accordingly changed. But, if he/she fails to notify his/her new address, the address in the roll of the members shall be deemed to be his/her address.

iv. In the event a member fails to notify the registered office of the Society of change in his/her address, the Society shall consider it deemed fit to suspend the sending of notices / information to such a member if three consecutive AGM notices have been returned to the Society for want of correct address of the member, and revived when the member furnishes in writing, his current address, to the secretary.

v. Where a member of the Society becomes a member by virtue of the office or appointment he holds (as in the case of the Principal who will be an ex-officio member of the Society), his membership to the Society shall terminate when he ceases to hold that office or appointment.

E. Cessation of membership:

A member of the Society shall cease to be a member due to any of the following events:

i. If he dies, resigns, becomes of unsound mind, becomes insolvent or be convicted of a criminal offence or offences involving moral turpitude

ii. If he fails to pay any bona-fide dues to the Society for 3 months after the same is due, the Secretary shall remove such a defaulter from the register of members. Such a member whose membership has been cancelled for non-submission of dues may be re-admitted in the event that he settles his dues along with interest @ 1.5% per month for the period it was due.

iii. The Executive Committee shall have the power to expel a member for willful disregard of the Society’s rules or in the event of misconduct on the part of the member and whose actions are inimical to the interests of the Society, provided the member is given an opportunity to explain his conduct.

iv. The Executive Committee shall have the power to expel a member for misuse of his membership to the Society if he uses his membership to solicit / recommend / negotiate for others, admission to the school / or such favors, that will result in monetary benefits to him, or his associates / relatives etc, provided that the member is given an opportunity to prove himself aboveboard on such recommendations made by him.

v. In the event of such expulsion of members under Article 1 D. iii. and / or iv., such recommendations by the committee shall be placed for the approval of the Executive Committee at a special meeting convened for such a purpose and the member(s) whose expulsion is being considered will be given a chance to present his case to the committee at such a meeting. He should have been given 14 days clear notice in writing to attend such a hearing with specific reasons for misdemeanors committed by him and which are likely to bring about the cancellation of his membership.

vi. The expulsion of a member under Article 1.D iii. and / or iv., shall not be effected unless approved by an absolute majority (67%) of the members of the Executive Committee, who so form quorum for such a meeting, as prescribed by relevant provisions of the by-laws, to be ratified by the General Body at the ensuing AGM, until which time the membership of such a member will remain suspended.

vii. In the event the Executive Committee hearing warrants the suspension of membership under Article 1 D. iii. and / or iv., and is duly approved by the members of the committee, the Secretary shall intimate the member(s) in writing of such suspension and shall remove the name of the member from the list of members as and when his membership is permanently cancelled by due ratification of the General body.

ARTICLE 2; SUBSCRIPTION AND FEES:

i. The life membership fee of the association shall be Rs.1000/- (rupees one thousand only) for members eligible to such membership as defined by Article 1.A. of the by-laws.

ii. The membership and subscription are subject to revision from time to time with the approval of the General Body

iii. Such revisions will however be payable by such new members who have been enrolled after the change has been effected and shall not make existing members liable towards paying any difference in amount in the event of any increase. Members shall not be eligible for a refund either, in case of a decrease in such fees.

ARTICLE 3: GENERAL BODY AND ITS MEETINGS

a. All members of the Society eligible to vote shall form the General body of the Society.

b. The Annual General Body meeting shall be held annually at a date not later than 180 days after the closing of the financial year.

c. The General Body of the Society will specifically meet:

i. To approve and ratify the minutes of the meeting of the last AGM / EGM of the Society

ii. To approve the annual report and the audited statement of accounts of the Society for the previous financial year ending 31^st March.

iii. To elect the office bearers of the Executive Committee as per Article 4.a.

iv. To appoint auditor or auditors to hold office from the conclusion of one AGM to the conclusion of the next AGM of the Society.

v. To discuss and resolve matters of general interest to the members which may be placed before the meeting under ‘Any other matters’ for which fourteen clear days notice, prior to the date of the AGM, has been provided by a member.

vi. Any member wishing to effect constitutional changes to the by-laws/ management or operations of the Society shall notify the secretary of such intent, along with details of proposed amendment, and a brief note on the need / rationale for such change. This shall be done by 31^st March of every calendar year or 60 days before the proposed AGM whichever is later, so that it may be included in the agenda for the review of the General body at the ensuing AGM.

vii. In the event such notice does not conform to Article 3.C.vi the Executive Committee shall submit for consideration such proposal at the next General Body meeting, following the current AGM of the Society.

viii. At least 21 clear days notice shall be given for holding the Annual General Body Meeting.

ix. Any amendment suggested by a bona-fide member of the society shall be presented before the General Body at the General Body Meeting in the original form, without attempting to modify it in any manner. The Executive Committee is however at liberty to suggest suitable Amendment(s) to the Amendments proposed.

d. Extra-ordinary General Body Meeting

i. Am extra- ordinary general body meeting of the members of the Society may be called by the Executive Committee.

ii. Such extra-ordinary general meetings may also be called at the request made to the Executive Committee in writing by at least 25% of the members or 100 members, whichever is lower as per the last updated members list available with the registered office of the Society.

iii. Such meetings shall be called for, within one month from the date of receipt of such requests, duly qualified and sent in writing to the Secretary of the Society.

iv. 21clear days notice shall be given in calling for such meeting, clearly specifying such business due to be transacted, with copies of the relevant documents as deemed fit to be circulated to members. No other business other than what is specified in the circulated notice can be taken up for consideration.

v. In the event the Executive Committee or the Secretary fails to call for such an extra- ordinary meeting within the prescribed time as more specifically mentioned in Article3.d.iii., the members requesting such a meeting may themselves call for the extra-ordinary meeting duly following the tenets of Article 3.d.ii.,iii.,and iv., of the by-laws.

e. The president of the Society or in his absence the Senior Vice President and in the event of both of them not being available the Vice President shall preside over all such meetings.

f. Where the President and both the Vice Presidents are not available to attend the meeting, the members, from among themselves shall elect a presiding officer to such a meeting..

g. The quorum for a meeting of the General body shall be 10% of the registered members of the Society or 50 members which ever is lower.

h. Every member who has qualified himself/herself to vote as per Article 1.C.iii of the by-laws shall be eligible to vote at such meetings.

i. A member shall not vote by proxy as per tenets of Article1.C.v.

j. Adjournment/dissolution

If no quorum is present with in 30 minutes of the appointed time of the AGM, than the meeting shall stand adjourned and the Chairman of the meeting shall fix the date, time and place for the adjourned meeting to be held within 21 days. If no quorum is present at the adjourned meeting, then the members present shall form the quorum and proceed with the original agenda.

ARTICLE 4: APPOINTMENT AND REMOVAL OF THE EXECUTIVE COMMITTEE

a. The general body shall, at the AGM, elect the members of the Executive Committee more fully detailed Article 6.b., for a two year term.

b. Persons standing for election to the post of President, Senior Vice President, Vice President, Secretary, Joint Secretary, Treasurer, should have served at least two terms on the Executive Committee of the PSA.

c. Members qualifying for elections to the post of office bearers will execute a declaration in writing to the society of their eligibility by the norms mentioned herein. Any such declaration made falsely shall automatically make null and void the election of such a member to the post and the membership to the Executive Committee

d. Persons standing for election to the Executive Committee should have been members of the Past Students Association of Stanes Anglo Indian Higher Secondary School for a minimum of 4 years and should have attended at least one AGM prior to their nomination for the election.

e. The President, Secretary and Treasurer being signatories to the accounts of the Society shall be residents of the city of Coimbatore.

f. Members whose membership is under review by tenets of Article 1.E.ii.,iii.,iv.,and/or v. shall not be eligible to stand for elections.

g. The schedule of elections shall be decided by the Executive Committee.

h. The Executive Committee shall notify all members, the holding of elections, the date, time and place thereof by giving at least 21 clear days notice in writing. Such notice shall contain nomination forms in prescribed format and the rules and regulations for participating in the elections along with important dates. This should include : last date for filing and withdrawal of nominations, date by which scrutiny of the nominations and notification to nominees will be sent and such details as is required for the candidate to understand the free and fair process of election.

i. Each candidate should be proposed by a member and seconded by yet another member. Both the proposer and the seconder, should be qualified members as per Article 1.C.iii. of the by-laws and shall not be disqualified otherwise by any other provisions of the by-laws.

i. No member shall propose/ second more than one member to the Executive Committee.

ii. A member wishing to stand for any post of the Executive Committee shall pay a non-refundable deposit of Rs.250/-along with his / her nomination duly filled in the prescribed form.

j. Three members of the society, one of whom may be the Principal, Stanes Anglo-Indian Higher Secondary School by virtue of his ex-officio status on the committee, and two others, who are not members of the current committee or contesting for the new committee, shall be appointed by the Executive Committee as Returning Officers for the conduct of the election.

i. The Returning Officers will be responsible for conducting the elections, counting the votes, and declaring the names of the elected candidates.

ii. The names of the Returning Officers shall be circulated to the members along with the notification of the elections.

iii. In the event that there are not enough nominations filed before the last date of the filing of nominations, to add up to the minimum strength of the Executive Committee as prescribed in relevant sections of the by-laws, the Returning Officer shall call for nominations from the floor of the General Body.

iv. Such nominations shall be proposed and seconded appropriately. A vote by secret ballot may be conducted supporting or rejecting the election of such candidates.

v. Any discord in such decisions to be taken by the returning officers, shall be put to vote among the three of them and will require a 2/3rd majority to be effected and which will be final and binding

vi. The newly elected office bearers and Executive Committee members will commence their term of office on the declaration of the results of the election.

k. Members so elected to the Executive Committee will forfeit their right to continue in the Executive Committee should they be disqualified as per Article 1.E.Vacancies created in the Executive Committee before the completion of the term of office, by the resignation/removal/disqualification/death of a member, shall be filled by elections at the next General Body Meeting of the society. In the meantime the Executive Committee may adopt a pro-term arrangement by nominating any member of the Executive Committee to function in that vacant post.

l. Ex - Officio Members

i. The principal, Stanes Anglo – Indian Higher Secondary School by virtue of the office of The Principal, enjoys the status of ex–officio member of the Executive Committee.

ii. The Chairman of the Board of Stanes Anglo – Indian Higher Secondary School by virtue of his office as the Chairman of the Board, enjoys the status of ex- officio member of the Executive Committee.

iii. The Immediate Past – President of the Past Students Association, of Stanes Anglo – Indian Higher Secondary School by virtue of his experience in running the affairs of the Society enjoys status of ex-officio member of the Executive Committee.

iv. Such ex- officio members shall strictly exercise their responsibility on the committee in an advisory capacity and shall not enjoy any voting rights to the decisions made at such committee meetings.

ARTICLE 5: TERM OF OFFICE

a. The members of the Executive Committee shall hold office till the declaration of the election results and shall retire there after.

b. The members of the Executive Committee will be elected for a period of two years, from the election to their office at the General Body until the completion of the election and the declaration of results in the next election year.

c. All Executive Committee members desiring re-election shall follow due process of election as teneted specifically by Article 4 and relevant provisions qualifying him to such election mentioned herein.

d. Office bearers may hold the same post for a period not exceeding two consecutive terms, provided they are elected by due process of elections to the Executive Committee and are not disqualified by any provisions of Article 1.E.

i. They may however present themselves for re-election to the Executive Committee as many times as they would like to contribute to the betterment of the objectives of the Society

ii. They may re-officiate office bearers to offices they held earlier, after skipping a term but are however not limited by the provisions of Article 5.d. if they are duly elected to the Executive Committee and are elected to officiate in any other post other than what they have held for two immediately-past consecutive terms.

e. Any Executive Committee member, other than ex-officio members, who has failed to attend 3 consecutive committee meetings and / or has maintained less than 60% attendance to such meetings, ceases to be a member to the Executive Committee.

i. The Secretary shall notify such members who have forfeited their right to continue on the Executive Committee by the provisions of the by-laws of the Society.

ii. The committee may however consider due `leave of absence` presented by a member due to unavoidable exigencies like foreign travel, illness, etc.

ARTICLE 6: EXECUTIVE COMMITTEE

a. The governing body of the society will be called the Executive Committee with whom the management of the society will be vested.

b. The Executive Committee shall comprise of:

i. The President, Senior Vice President, Vice President, Secretary, Joint Secretary and Treasurer as Office Bearers.

ii. 15 Committee Members

iii. 3 Ex-officio members as described in Article 4.l.i, ii, &.iii.

c. Minimum and maximum strength of the Executive Committee including office bearers shall be seven and twenty-one respectively.

d. The total strength of the Executive Committee shall be twenty-four including ex-officio members.

e. The quorum for the Executive Committee meetings shall be 7 elected members.

f. No member of the Executive Committee shall receive any fee / remuneration thereof for any services rendered by him/her to the society for duty as a member of this committee.

ARTICLE 7:POWERS & DUTIES OF THE EXECUTIVE COMMITTEE

a. To manage the affairs of the society and do all such acts, which may be necessary for the same and are consistent with the present by-laws as contained herein.

b. Without prejudice to the generality of Article 7.a contained above, the Executive Committee shall also have the power and duty to :

i. Consider at the first instance, and before submission to a General body meeting, all communication addressed to the society, and to regulate the order and manner in which such communication shall be laid before the General Body.

ii. Superintend and direct the publication of the proceedings or other works of the society.

iii. Subject to ratification by the next subsequent General Body Meeting, to appoint as many salaried officers, clerks or attendants as it may deem necessary, to define their duties, allowance, salaries gratuities and privileges, and to punish , suspend or dismiss them or to dispense with their services, as the occasion may require.

iv. To prepare an estimate of income and expenditure for the succeeding year and to submit the same to a General Body Meeting for approval.

c. In addition to the existing members, the Executive Committee shall have the right to form / nominate sub-committees for any specific purpose as deemed necessary. The members of the sub-committees shall step down from the office on completion of such purpose or at the AGM (election year) succeeding such co-option, which ever is earlier. Such co-opted members shall not have any voting rights and shall work under the direction of the Executive Committee.

d. The Executive Committee shall have the power to propose amendments to the by-laws consistent with the aims and objectives of the society, which may be in effect provisionally. Such proposals shall be placed before the General Body for due ratification, after due notice has been sent to the members, before they come into effect.

ARTICLE 8: POWERS & DUTIES OF THE OFFICERS

a. President

i. He shall be the chairman of the Executive Committee. He shall be the administrative in-charge of the society, its properties and affairs.

ii. In the absence of the President the Sr. Vice president or the Vice President, in that order shall act on his behalf and may do all such acts the President himself could do, if present.

iii. In case of doubt as to the interpretation of any of the statues, the President’s interpretations shall hold good until the Executive Committee, in majority, decides otherwise.

b. Senior Vice-president

He shall exercise such powers as may be delegated to him from time- to-time by the President or the Executive Committee

c. Vice-President

He shall exercise such powers as may be delegated to him from time-to-time by the President or the Executive Committee

d. Secretary

He shall be responsible to the Executive Committee for the general conduct of the society’s activities, correspondence and business. He shall also be responsible for calling the meetings of the Executive Committee and the General Body of the society, for recording and reading of the minutes, executing the decisions of the Executive Committee, updating the list of members who qualify to become members of the society.

e. Joint Secretary

He shall exercise such powers that may be delegated to him from time to time by the Secretary or the Executive Committee and shall take on the role of the Secretary in the event that the Secretary is unavailable.

f. Treasurer

He shall receive, for use of the society, all sums of money due to or payable to the society, and shall pay / disburse and maintain a regular

account of all receipts and payments. He shall also be responsible for the keeping of accounts and getting the same audited.

g. Committee Members

They shall exercise such powers as may be delegated to them by the other office bearers of the society and assist the office bearers in their respective functions. They will also be responsible for keeping the conscience of the society and exercise their voting rights on the decisions of the committee, keeping in mind the spirit of the objects of the society.

h. The General Body

The General Body shall provide indemnity against personal liability to the elected officers for such duties and responsibilities carried out in good faith by them on behalf of the Society and in good faith and due process of law, should there be any exceptions in the commission of their duties.

ARTICLE 9: FINANCIAL YEAR

The financial year of the society shall begin on the 1^st of April each year.

ARTICLE 10: AUDIT AND ACCOUNTS

The General Body shall appoint a Chartered Accountant every year to audit the society’s Accounts. The auditors will advise the society on all formalities of compliance with regard to taxation laws, filing of returns etc. The secretary shall be responsible for the execution of all such compliance norms as advised by the auditor or otherwise.

ARTICLE 11: OPERATION OF BANK ACCOUNTS

a. The bank accounts of the society shall be maintained in any of the scheduled banks.

i. The Treasurer along with the secretary and / or the president shall be signatories to the accounts of the society.

b. The Executive Committee shall expend up to a sum of Rs500/- per month for the conduct of its meeting.

c. All costs in running the affairs of the society, including salary costs remuneration, consulting fees, etc., may be drawn from the funds of the society as approved by the Executive Committee

d. Any excess of incomes over expenditure at the end of every financial year shall be transferred to the Corpus Account of the society. The quantum of transfer may be decided by the Executive Committee and ratified by the General Body.

e. The funds in the Corpus Account of the society if unutilized to further the objects of the society shall be invested in safe instruments of returns with scheduled banks recognized by the Reserve Bank of India and covered by the Deposit Insurance corporation of India, after due diligence that such investments are safe and will bring in appropriate dividends to the society.

f. Should the Executive committee decide to use the corpus fund for any project(s) for the improvement of the school and its students, that would further the object of the society, they shall use at their discretion a sum total up to 50% existing corpus provided it does not exceed Rs.250000/- during any financial year, and provided that such projects are approved by a 3/4 majority of the members of the Executive Committee. A detailed project/viability report along with all the estimates should be presented to the General Body for ratification at the immediately next General Body Meeting.

g. Should such project(s) warrants funds in the excess of use of 50% of the available corpus, then the Executive Committee should specifically seek the approval of the General Body by duly presenting a `budget of estimates on the project.

ARTICLE 12: LEGAL PROCEEDINGS

The society may sue or may be sued in the name of the Secretary. The jurisdiction of the relevant judicial forums of Coimbatore only will serve as the jurisdiction for such legal proceedings.

ARTICLE 13: AMENDMENTS

a. The purpose for which the society has been established may be altered, extended and abridged only in accordance with the provisions the Societies Act.

b. The present rules and regulations may be amended only by the General Body. The proposed amendment should be circulated to the members at least 21 clear days before the General Body Meeting. As defined in Article 3.g., 10% of the membership or 50 members whichever is lower should be physically present when any amendment is taken up for consideration. For a motion to be passed, there should be 2/3 majority in favour.

c. The Society shall be governed by such other rules that are applicable under the Tamil Nadu Societies Registration Act 1975.

ARTICLE 14: INTENT & JURISDICTION

a. The Society will not carry on any activity with the intent of earning profits or of a political nature.

b. The activities of the society will be confined to the Union Territory of India and will not be carried out outside the territorial limits of this country.

ARTICLE 15: WINDING-UP

If on the winding up or dissolution of the society, there shall remain, after the satisfaction of all its debts and liabilities, any property whatsoever the same, if not donated for projects of the school, shall not be paid to or distributed among the members of the society. The amount remaining shall be given or transferred to a society or institution or Trust having objects similar to objects of the society and or as per rule 30 of the Tamil Nadu Societies Registration Act1975.